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Deadlines | Where to Submit? | Abstract Length | Talks vs. Posters

Deadlines

• Registration and Abstract deadline: 22 February
  Exact deadline is 11:59 pm Mountain Time (Denver) on 22 February.
  Late registration after 22 February available for a higher fee.
  No late abstracts accepted.

Where to submit?

Submit new abstract

Upon registration you will be emailed a web page location to submit your abstract.

Update existing abstract

If you have already submitted an abstract and want to change something before the 22 February deadline, then visit the login page (link will not work after 22 February).

Abstract Length

The abstract limit is three 8.5x11 inch pages (1 inch margins, 12 pt font), including up to 4 figures. The maximum length of the main text is 10,000 characters including spaces. Submit less text if you have figures in order to fit within the 3-page limit. Separate paragraphs with a blank line (two carriage returns). Do not use tabs or indents. Complex mathematical equations should be submitted as figures.

We particularly encourage participants to include one or several figures with their abstract. Past workshop figures have included data plots, data tables, maps, photographs, and equations. All figures must be submitted in gif, jpg, or png image format (use .gif, .jpg, or .png file endings). When possible, figures should be at high resolution with the longest dimension at least 1000 pixels long.

Talks vs Posters

Limited talk slots

Due to time constraints there are only ~50 slots available for talks. Slots will be allocated by the Abstracts Committee soon after the abstract submission deadline on 22 February. Thus, a few Workshop attendees may have to change their talk to a poster presentation. As in previous years, the poster session is often the best part of the meeting; so please don't consider this as a second-class option.

Poster Size

Poster space is 1 meter by 1 meter. Poster presentations should put up right away, and left up as long as possible during the workshop.

Talk duration

Talk length will be 12 or 15 minutes plus a few minutes for questions and transition to the next speaker. Exact length will be posted shortly before the workshop and will be based on the number and type of abstract submissions.

PowerPoint presentations

After your arrival in Boulder and before your presentation, you must transfer your PowerPoint file onto our Mac or PC computer. Our computers will be available during the Icebreaker on Wednesday evening and during breaks. The most reliable method for transfer your file is Memory stick or CD. For your presentation, use common system fonts (Arial, Times New Roman, Courier, Symbol), or if on a PC, embed your fonts. You will *not* be able to use your laptop which may cause technical problems and interrupt the meeting.

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