Submit Abstract

Deadlines | Where to Submit? | Abstract Length | Talks vs. Posters

Deadlines

  • Registration and Abstract deadline: 13 February 2008
    Exact deadline is 11:59 pm Mountain Time (Denver) on Wednesday 13 February.
    Late registration after 13 February available for a higher fee.
    No late abstracts accepted.

Where to submit?

Submit new abstract

Upon registration you will be emailed a web page location to submit your abstract.

Update existing abstract

If you have already submitted an abstract and want to change something before the 13 February deadline, then visit the same web page location emailed to you upon registration (link will not work after 13 February).

Abstract Length

Three pages, including figures

The abstract limit is three 8.5x11 inch pages (1 inch margins, 12 pt font), including up to 4 figures. The maximum length of the main text is 10,000 characters including spaces. Submit less text if you have figures in order to fit within the 3-page limit. Separate paragraphs with a blank line (two carriage returns). Do not use tabs or indents. Complex mathematical equations should be submitted as figures.

Figures are encouraged, but optional

We particularly encourage participants to include one or several figures with their abstract. Past workshop figures have included data plots, data tables, maps, photographs, and equations. All figures must be submitted in gif, jpg, or png image format (use .gif, .jpg, or .png file endings). When possible, figures should be at high resolution with the longest dimension at least 1000 pixels long.

Example abstract

See our example for a view of the text, references, and figures.

Print and web versions

Your abstract will be published in our Abstracts volume and on our website.

Talks vs Posters

Limited talk slots

Due to time constraints there are only ~50 slots available for talks. Slots will be allocated by the Abstracts Committee soon after the abstract submission deadline on 13 February. Thus, a few Workshop attendees may have to change their talk to a poster presentation. As in previous years, the poster session is often the best part of the meeting; so please don't consider this as a second-class option.

Talks

Talk duration

Talk length will be 12 minutes plus a few minutes for questions and transition to the next speaker.

PowerPoint or Apple Keynote files

We will accept presentation files in either of two formats: PowerPoint (PC or Mac) or Apple Keynote (Mac). After your arrival in Boulder and before your presentation, you must transfer your presentation file onto our computer (iMac running both OS X and Windows); it will be available during the Icebreaker on Tuesday evening and during breaks. The most reliable method for transferring your file is USB Flash Drive or CD. For your presentation, use common system fonts (Arial, Times New Roman, Courier, Symbol), or if on a PC, embed your fonts.

No laptops for talks

You will not be able to use your laptop for your talk. It may cause technical problems and interrupt the meeting. See the above paragraph on transferring files.

Need additional equipment or software?

Just let us know well in advance.

Posters

Poster Size

Poster space is no larger than 1.5m x 1.5m, with most posters having a height of about 1m. Poster presentations should be put up right away, and left up as long as possible during the workshop.