INSTAAR Proposal Process

INSTAAR Proposal Process

CHANGE IS UNDERWAY
Much of the proposal submission process is shifting toward using the Grants.gov website, coordinated by OCG. The below forms and instructions will change as all of us gain experience. Please send your feedback to Julie.

EQUAL OPPORTUNITY
Many of our funding agencies, particularly Federal ones, want us to post a reminder that they are committed to building diverse communities. They want you to remember that is against the law for recipients of their financial assistance to discriminate on the basis of factors such as Race, Color, National Origin (including limited English proficiency), Sex, Disability, Age, and Retaliation/Reprisal for a Previously Filed Discrimination Complaint. For details, check a particular agency's policies such as those of NSF and NASA. For example, see a NASA poster (PDF) & NASA brochure (2.5mb PDF). Also, check policies for CU-Boulder.

WRITTEN GUIDES
Julie has created detailed presentations that cover many aspects of the proposal process and post-award issues.
Proposal Writer's Guide (1.7mb PDF)
Post-Award Guide (1mb PDF)

NEW FORMS
This page contains links to six new forms, each of which is available in two formats. The Word .doc version allows you to fill out the form on your computer. The PDF version is intended for printing and filling out by hand. To download, just control-click (mac) or right click (pc) on the link and choose "download" or "Save linked file as...".

You can download the forms individually below or all six at once here.

All Proposal Forms as .zip archive (Word | PDF)

PI/CoPI PERSONAL INFO
All INSTAAR PI's and co-PI's should complete this short one-time form of basic personal info. This form must be on file before any Grants.Gov submissions can be made.

INSTAAR_PI/Co-PI Profile Form (Word | PDF)

SIX STEPS FOR SUBMITTING A PROPOSAL THROUGH INSTAAAR

1. Forms and draft budget
At least 3 weeks before the proposal deadline for Grants.gov submissions and at least 2 weeks for other submissions:

Create a draft budget and give to the INSTAAR Chief Financial Officer.
Complete 3 required forms:
- form 1. Basic Info (Word | PDF)
- form 2. Questions (Word | PDF)
- form 3. Reviews & Signatures (Word | PDF) - Includes submittal of info to INSTAAR Director
Complete an additional form if submitting via Grants.Gov
- form 4. Grants.Gov Personnel (Word | PDF)
Complete an additional form if using subcontractors or submitting a collaborative proposal (where each university has its own budget and proposal submissions are coordinated)
- form 5. Collaborators and Subcontractors (Word | PDF)

2. Budget
Work with the INSTAAR Chief financial officer to complete your budget. If she is absent for an extended period, she will send out instructions to either work with someone else at INSTAAR or work directly with OCG.

3. Routing
Required only if the proposal requires specific commitments such as matching, IDC splits, etc.

4. OCG Does:
Routing sheet
Cover sheet
Budget sheets

5. PI Does:
Project summary
Project description
Budget Justification (in addition to the standard INSTAAR blurb)
Bio sketches
References
Current and Pending Support (NSF Form - Word)
Facilities, equipment and other resources

6. Submission
OCG will send the proposal to the sponsor when all final text has been received.