Resources

Employment

All the information necessary to make sure you get paid.  

Prospective employees: please visit our Jobs & Opportunities page.

For students

Graduate Research Assistant (GRA)

As a GRA at INSTAAR you will receive a letter of offer every semester explaining your salary and benefits for that term. If you have any questions about your salary or benefits, or other issues related to your employment at INSTAAR, please contact Sedrick Frazier, INSTAAR Research Payroll Liaison, at 303 492-2071.

Salary
Salary is paid by direct deposit into your bank account on the last working day of the month. (Exception: the pay date for June is the first working day of July.) If you need to change your direct deposit information you can do it online. Sign onto the myCUinfo portal with your Identikey and click on the CU Resources tab at the top of the page. Click the down arrow by “Employee Information” on the left side of the page to see a link to Direct Deposit, where you can make changes. Remember that payroll deadlines for changes to direct deposit are usually at least three weeks prior to the end of month pay date.
Using the “Employee Information” links you can also look at your paycheck stubs—“Pay Advice”—and update your address or emergency contact information—“Employee Profile.” Also located here are links to your federal W-4 and W-2 forms. 

Benefits
Benefits for GRAs include tuition remission and partial coverage of your health insurance premium. Your level of support for these benefits will be specified each semester in your offer letter. All domestic non-resident graduate students (including permanent residents) MUST apply for residency status within 12 months from the start of their appointment. Students who have applied but have not received residency status will be allowed an additional term to achieve residency status. Students who fail to achieve residency status within 18 months will not be eligible to receive tuition remission as part of their GRA, GPTI, TA or GA position. International students are exempt from the 18 month limit and the differential will be covered as long as they are on a qualifying appointment. Also, Sedrick Frazier will process your tuition remission through the Student Information System (ISIS) each term.  You can check on the status of your tuition with the Bursar Office 2-3 days afterward.
If you are employed by INSTAAR during the summer, but you are not taking classes in the summer, you will be enrolled in the student retirement plan. Information and enrollment forms are available on the Employee Services website.

Work assignment and schedule
You will be given a percentage appointment in your offer letter. It can be up to 20 hours per week during the academic year when school is in session. You are not required to keep a time sheet; rather you are considered a salaried employee. Your supervisor is the Principal Investigator (PI) on the grant or grants on which you are working. Your supervisor will give you work assignments and monitor your work schedule.
Because your salary is paid by grant funds, you will be required to complete an electronic Personnel Effort Report (ePer) every term. This form is required to assure grant funders that personnel who are paid from grants are, in fact, working on those grants. You will get an email after the term is over asking you to go to the myCUinfo portal to complete your ePer. If you have any questions about your ePer, talk to your PI.

Training
All CU employees must take an online course on Discrimination and Harassment. This insures that you are aware of your rights and the rights of your co-workers. This course also is accessed through the myCUinfo portal. Go to the “CU Resources” tab and click on the down arrow by the “Training” link at the left. Click “Start Skillsoft” (works best with Google Chrome or Mozilla Firefox browsers). Once the Skillport opens, select “Catalog” from the links at the left. Then choose “University of Colorado-Courses,” then “Human Resources,” then” CU: Discrimination and Harassment – CU Boulder and System.” Complete the online course and take the test. This course will be added to your training record in the HRMS system when you complete it.
In addition, because of substances used in many INSTAAR labs, you may be required to take Hazardous Materials training, also accessed through the Skillport.  Your supervisor will let you know if this training is required for your position.

Student Hourly Employees (Student Assistant)

Students, whether graduate or undergraduate, who are employed on an hourly basis are called Student Assistants. Students in this group are not eligible for tuition or insurance support.

Pay
Student Assistants must keep a record of hours worked on a biweekly time sheet. You are paid every other Friday by direct deposit into your bank account. If you need to change your direct deposit information you can do it online. Sign onto the myCUinfo portal with your Identikey and click on the “CU Resources” tab at the top of the page. This tab has information for employees. Click the down arrow by “Employee Information” on the left side of the page to reveal several links. There is a link to Direct Deposit, so you can make changes. Remember that payroll deadlines for changes to direct deposit are usually at least three weeks prior to the pay date.
Using the “Employee Information” links you can also look at your paycheck stubs – “Pay Advice” – and update your address or emergency contact information – “Employee Profile.” Also located here are links to your federal W-4 and W-2 forms.

Work assignment and schedule
Student Assistants will have a work schedule, which is set by your supervisor. You should not deviate from the assigned schedule or work additional hours without prior approval of your supervisor.

  • INSTAAR Biweekly Payroll Calendar: This document contains information regarding instructions for completing your time sheet, pay periods, time sheet due dates, and pay dates.  Contact INSTAAR Payroll Liaison Sedrick Frazier if you have any questions.
  • Biweekly Time Sheet: The time sheet is self-calculating.  Be sure to use the following format for entering time: xx:xx AM or xx:xx PM, with a space between the minutes and the AM or PM.  On the top of the time sheet be sure to fill in your name and the beginning and end of the pay period (the Payroll Calendar will help you with this information).  If you have questions about your time sheet, talk to Sedrick Frazier at 303-492-2071.  Some of the labs at INSTAAR have transitioned to electronic time keeping using My Leave, which is another application available in the myCUinfo portal. Your supervisor will tell you which time reporting system to use—Time Sheet or My Leave.

Students are responsible for accurately recording hours worked and submitting the time sheet to their supervisor by the due date on the Payroll Calendar. Supervisors are responsible for confirming and approving the student time sheet and forwarding it to Sedrick Frazier, INSTAAR Research Payroll Liaison. If the time sheet is not received in time for payroll processing due to student error, the time sheet will be processed with the next biweekly payroll batch.
If your salary is paid by grant funds, you will be required to complete an electronic Personnel Effort Report (ePer) every term. This form is required to assure grant funders that personnel who are paid from grants are, in fact, working on those grants. You will get an email after the term is over asking you to go to the myCUinfo portal to complete your ePer. If you have any questions about your ePer, talk to your supervisor.

Training
All CU employees must take an online course on Discrimination and Harassment. This insures that you are aware of your rights and the rights of your co-workers in the workplace. This course also is accessed through the myCUinfo portal. Go to the “CU Resources” tab and click on the down arrow by the “Training” link at the left. Online training is through Skillsoft, so click “Start Skillsoft.” If you have trouble opening the Skillport, try using Google Chrome or Mozilla Firefox as your browser. Once the Skillport opens, select “Catalog” from the links at the left. Then choose “University of Colorado-Courses,” then “Human Resources,” then” CU: Discrimination and Harassment – CU Boulder and System.” Complete the online course and take the test. This course will be added to your training record in the HRMS system when you complete it.
In addition, because of substances used in many INSTAAR labs, you may be required to take Hazardous Materials training, also accessed through the Skillport.  Your supervisor will let you know if this training is required for your position.

Overload petition: for a grad student to be appointed more than 50% in any capacity, the department must petition the Graduate School for an overload. A student may be appointed for 100% during the summer and semester breaks without filing a petition. Students: fill out and electronically sign the first part of this form, then forward it to your advisor, who will get it to the Graduate School.

For faculty and staff

Staff: use MyLeave to request and report time off, and to see your sick and vacation hours. Log in to myCUinfo, click the CU Resources tab, and click the MyLeave link on the left. Once in MyLeave, click a day on the calendar to add an event. Click an event to edit or delete it.

About the Disclosure of External Professional Activities (DEPA).

About the Electronic Personnel Effort Reporting System (ePERS). Complete your ePERS by going to the myCUinfo portal and logging in using your Identikey. Click on the CU Resources tab at the top, then "Business Applications" in the navigation menu on the left. Click the ePers link.

How to get to required discrimination and harassment training.

Graduate student funding

The Graduate School has extensive information on grad student appointments on its Funding Adminstration page, especially Research Assistants (RAs) and Teaching Assistants (TAs).  The page links to a grad student appointment manual, hiring checklist, offer letter template, and a step by step guide to tuition remission.

Fellowship Nomination Form: Use this form to request that grad students receive University Fellowship funds. Email completed forms to Gretchen O'Connell; do not send directly to financial aid--they will not be processed there.

Scholarship Payment Form: Use this form to apply a scholarship payment to a student's account. You can put multiple students on the same form but use only one speedtype per form. Email completed form to Gretchen O'Connell.

Overload Petition: Use this form to appoint a GRA for more than 50% time (except during summer and semester breaks, when GRAs can be appointed up to 100%). Email completed form to Gretchen O'Connell.

Odds and ends

Honoraria are token payments made as a gesture of appreciation for a one-time service, such as a guest lecture. Payment cannot exceed $5000; any payment over $2000 requires an officer signature. Use the honorarium form for any payment over $100.

Persons of Interest (POI) include Affiliates, contractors, and other people not employed by CU who need access to university systems or should be tracked for compliance purposes. Here's the form to add a POI to Payroll and Benefits Services' HRMS database.

Visas: Visiting scholars can enter the U.S. on a number of different types of visas. Find out about these types and get help from CU's Office of International and Student Scholar Services (ISSS).