Chrystal Pochay, INSTAAR CFO, will help with budget preparation and serve as the liaison to the proposal analyst at the Office of Contracts and Grants (OCG). Any questions about proposals should be directed to her. Lindsay McCandless is the proposal backup if Chrystal is out for an extended period.
Who can submit proposals?
INSTAAR Faculty and Affiliates can route proposals through CU. OCG defines who is eligible to be a Principal Investigator (PI).
Where can I find funding?
The CU Office of the Vice Chancellor for Research has a very good reference page for finding funding at www.colorado.edu/vcr/fundingawards.
What are the deadlines?
OCG deadline is a minimum of 5 working days before the submission is due, more if project includes subcontracts, collaborators or other complexities. This give the proposal analyst time to review documents and budgets and get the proposal transferred to proper electronic forms for submission. The Vice Chancellor for Research supports these deadlines.
Since the OCG minimum deadline is 5 working days, the recommended deadline to get proposal materials to your INSTAAR liaison is 10 working days before the submission is due.
PSR form – includes basic PI and Co-PI information, solicitation and application information, grant information, DA-ICR split, and DEPA certifications. It can be signed electronically, or printed and signed. If you use a Mac, please open in Adobe, not in Preview, or you will not be able to save and email the complete form.
Contact Information Form – needed for collaborations or subcontractors to give contact information at another institution.
Other forms for collaborations, subcontracts, etc. may be required and will be emailed to the PI when applicable.
In a nutshell: Two to three weeks (or more) before the proposal deadline: complete the PSR form and draft a budget; send to INSTAAR CFO Chrystal Pochay. If there are collaborators or subcontractors, also submit Contact Information Form.
Chrystal will send additional forms, if needed, and will work with you to develop the budget that meets your needs. Also if additional information or approvals are needed from other campus units (departments, centers, institutes, administrative offices), she will be the liaison to those units.
Once the budget is finalized, and all signatures are on the PSR form, Chrystal will forward to the OCG Proposal Analyst no later than 5 working days before the proposal due date. OCG will complete the Cover sheet and Budget Sheets for the official proposal submission.
The PI is responsible for all other documents required by the Funding Announcement including:
- Project summary
- Project description
- Budget justification
- Bio sketches
- Current and pending support statements
- Facilities, equipment and other resources
Submitting these documents in a timely manner will ensure that the OCG proposal analyst has time to review and recommend any edits. The Proposal Analyst's job is to make sure that the proposal meets all requirements in the solicitation.
OCG will send the proposal to the sponsor when all documents are uploaded (Fastlane) or submitted (grants.gov and other platforms). The PI will get a confirmation of submission from OCG.
Process—supplemental proposals to existing grants
For supplemental proposals generally less documentation is needed. Once the budget is finalized, and all signatures are on the PSR form, Chrystal Pochay will forward to the OCG Proposal Analyst no later than 5 working days before the proposal due date. The Proposal Analyst will also need:
- Summary of proposed work
- Budget justification
- Justification of the supplement (different than budget justification)
Process—proposals that include subcontracts
In addition to the usual documents for a proposal described above, you will need to provide additional documentation for subcontracts. The subcontractor, in addition to the budget, budget justification and statement of work, will be asked to provide documentation of institutional support by completing the Subrecipient Commitment Form and sending a copy of their institution’s Indirect Cost Rate Agreement. Please contact Chrystal Pochay or your OCG Proposal Analyst to determine the correct Commitment Form to be used. The PI will demonstrate review of the documents submitted by the subcontractor on the Subcontract Review Form.
Process—request a no-cost extension (NCE)
Sometimes due to circumstancse beyond your control, you aren’t able to finish all the tasks related to your project before time runs out. In this case, if you still have funds available, you can request a no-cost extension (NCE).
- NSF checklist: http://www.colorado.edu/ocg/node/222/attachment
- NSF tip sheet: http://www.colorado.edu/ocg/node/906/attachment
- NSF Biosketch template: http://www.colorado.edu/ocg/node/234/attachment
- NSF Collaborator template: http://www.colorado.edu/ocg/node/634/attachment
- R03/R21: http://www.colorado.edu/ocg/node/218/attachment
- R01: http://www.colorado.edu/ocg/node/220/attachment
- Budget Justification: http://www.colorado.edu/ocg/node/226/attachment
- Statement of Work Template: http://www.colorado.edu/ocg/node/900/attachment
To find out who in OCG supports your department, go to http://www.colorado.edu/ocg/directory/institutes.
More information about proposal submission can be found on the OCG website at https://www.colorado.edu/ocg/detailed-proposal-process.