Submit Abstract

DEADLINE EXTENDED

Registration & Abstracts due
Tuesday 26 February 2013

Abstract Instructions

Overall process

All those presenting papers and posters must submit an abstract. The first step is to register. Upon registering, you will be emailed a web page address (URL) for submitting your abstract.

Write your abstract in any word processor. You will be cutting and pasting the abstract and other information, like author names, into several web forms. Because you will be pasting into these forms, do not bother using your word processor for special formatting. Your form submission will be re-formatted automatically anyway.

Text length

Extended abstracts are encouraged. Abstracts should be no longer than 10,000 characters including spaces (submit less text if you have many large figures). You have an additional 1500 characters including spaces for optional references, and additional caption text for one to three optional figures. Complex mathematical equations should be submitted as a figure.

References are encouraged, but optional

Please don't forget that you can cite specific studies in your main text and include full references at the end of your abstract. There is a limit of 1500 characters, including spaces.

Figures are encouraged, but optional

We particularly encourage participants to include one to three figures to illustrate their abstract. Figures might include data plots, data tables, maps, equations, or photographs (ie. fieldwork, labwork). All figures must be submitted in gif, jpg, or png image format (use .gif, .jpg, .png file endings). Sorry, no .pdf, .doc, .docx, .ppt, etc.. If you have problems outputting to one of these formats, you may want to enlarge your figure and then capture your screen. When possible, figures should be at high resolution with the longest dimension at least 1000 pixels long (so printed version looks good). Figures might be reduced significantly on the printed page so please do not use very small font sizes.

Your checklist

The six pieces of information for you to assemble:

Talk or Poster?. Decide which type of presentation you are requesting (there are limited slots for talks and we may ask a few folks to switch to posters).
Author names should include full first names, last names, institutions, and emails (maximum of 8, if more than 8, please list the 8th as et al.)
Title should be less than 300 characters including spaces.
Main Text should be less than 10,000 characters, including spaces. Paragraphs should be separated with a blank line (two carriage returns). Do not indent your paragraphs.
References should be separated with a blank line (two carriage returns). Format as below:

Kirk, J. T., 1999, Partial thermal correction of the high-latitude stratosphere of Earth: Journal of Interplanetary Change, v. 364, p. 10254-10271.

Vader, D., 1996, Successful "global warming" of Earth's atmosphere through remote neutrino bombardment: Empire Research, v. 666, p. 87-99.
Figures should have file endings of .gif, .jpg, or .png; Maximum file size is 4Mb. You can submit up to three files.

Update existing abstract

If you have already submitted an abstract and want to change something, visit the same web page address (URL) emailed to you upon registration. Only those changes made before the deadline will make it into the program.

How to submit?

Register first. Upon registering, you will be emailed a web page address (URL) for submitting your abstract. Yes, we know this isn't convenient, but it is important to help keep spammers and hackers at bay. Thanks for your patience.

What to submit?

Most attendees will be submitting original research. But submitting a poster or talk that you have already presented at another conference is fine, as long as it does not violate any agreement you made with the other conference. Making a presentation of a collaborative study for which you are not first author is fine too, as long as you made a substantial contribution and are familiar with all aspects of the study. We will not accept, however, two different attendees presenting the same study (ie one person gives the talk, another the poster).

Your abstract will be published in our Program & Abstracts volume and on our website.

Talks vs Posters

Limited talk slots

Due to time constraints, there are limited slots available for talks. Slots will be allocated soon after the abstract submission deadline. Thus, a few Workshop attendees may be asked to change their talk to a poster presentation. The poster session is often the best part of the meeting; so please don't consider this as a second-class option.

Talk Instructions

Talk duration

Most talks will be 18 minutes long. The exact duration depends on how many abstracts we recieve. We will post more details later in the Program document. You'll need a few minutes for questions and transition to the next speaker.

PowerPoint or Apple Keynote files

We will accept presentation files in either of two formats: PowerPoint (PC or Mac) or Apple Keynote (Mac). You must transfer your presentation file onto one of our computers. If possible, please transfer during the Sunday evening Reception and Registration. Although there are additional opportunities to upload files on Monday morning and during breaks, these time slots are short. The most reliable method for transferring your file is a USB Flash Drive or CD. For your presentation, use common system fonts or embed your fonts.

Sorry, no laptops for talks

You will not be able to use your laptop for your talk. Our past experience is that technical problems can happen and disrupt the meeting schedule. See the above paragraph on transferring files.

Need additional equipment or software?

Just let us know well in advance.

Poster Instructions

Poster Size

Posters should be no larger than 6 feet wide by 4 feet tall. Many folks limit their poster to no more than 3 feet tall to maximize readability when standing.

Folks in the first poster session should put up their posters as early as possible, preferably during the Sunday evening Reception and Registration. Please take them down at the end of the session so that those in the second round can put theirs up. Everyone will be given a poster time and location when you check-in. Thumbtacks will be available. Thanks.

Questions?

Unsure about something? Please see our Questions page before emailing ArcticWS@colorado.edu